School Visit Scheduling Procedures 

Step 1:
Download our printable registration form (requires Adobe Acrobat, available free from Adobe). Call (510) 336-7381 for further information or to receive registration materials by mail. 

Step 2:
Complete registration form and mail or fax to Chabot as soon as possible. Please send one registration form for each class that will visit. We accept phone reservations for Challenger Learning Center missions at (510) 336-7381. All class or group visits must be made by reservation form. 

Step 3:
You will receive a confirmation letter outlining the details of your upcoming visit. Please read this letter carefully. It contains your arrival time, scheduled show times, and payment request.

Booking and Availability of Programs
Programs are offered on a first-come, first-served basis from September through June. Please note that several classes may be booked for one planetarium or theater show to maximize use of the venues. We encourage classes from the same school and grade level to book programs together. 

Payment, Refund, Cancellation Policy
Regular School Programs
A request for payment will be sent with a letter of confirmation. The full payment is due no later than one week prior to your program. School or District purchase orders are accepted. Please make sure that the number of students and adults who will attend is as accurate as possible. No refunds for fewer attendees will be made. Fees for additional attendees are due on the day of the program.

A refund less a 10% processing fee will be given if cancellation or rescheduling notice is received at least two weeks prior to the scheduled program. There will be no cancellation refunds after this period. Rescheduling requests will be accommodated on a space available basis.

Challenger Learning Center
Teacher training is required 4-8 weeks prior to the mission date.

Arrival
Classes should arrive 15 minutes prior to the start of their program and check in at the front desk. Classes arriving late should note that their program will conclude at the regularly scheduled time, and therefore may be abbreviated. Please note that the Center does not open until 9:30 a.m. Early arrivals should plan on waiting outside or in cars or buses in case of inclement weather.

Lunch Facilities
Classes are strongly encouraged to bring bag lunches and eat outside. There is a small cafe with light snacks. In case of inclement weather, Chabot does not guarantee space for classes to eat indoors, although every effort will be made to accommodate your group. Students may not have food, gum, and drink except in designated areas. Lunches may be stored in an area designated to your group by Chabot upon their arrival.

Policies While At Chabot Space & Science Center
In order to ensure a successful visit at the Science Center, we ask that teachers read the policies below and share them with your students and chaperones. 

• No food or beverages are allowed in the museum except in the Café and outside eating areas. If your students are not attending a morning class, lunches may be stored in an area designated by Chabot staff.
• Children are expected to demonstrate appropriate behavior at all times. Running, shouting, shoving, etc. will not be allowed.
• Photography is allowed in all areas.
• Although we have many "hands-on" exhibits, they are not playground equipment. Please ensure your students respect our exhibits and facility.
• Adult chaperones must be within 5 feet of their group at all times. Your chaperones are responsible for the behavior of the students under their care and must ensure that their group is under their control at all times.
• Children who cannot be controlled will be asked to leave the building with their chaperone or teacher. 

Adult Supervision
Teachers and chaperones are responsible for supervision of students throughout the program and lunch. Adults must remain with students at all times. Please see the table below for minimum number of adults to accompany your group. Chaperones are admitted without charge.

Ratio of Adults to Students:

Thank you for choosing Chabot Space & Science Center as your field trip destination. We look forward to seeing you, and providing your students with a stellar experience!

© Chabot Space & Science Center - 10000 Skyline Blvd. - Oakland, CA 94619 - p: (510) 336-7300 - f: (510) 336-7491
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